Recover missed leads
Acknowledge new inquiries quickly, route them to the right person, and keep follow-up from relying on memory.
For owners and operations teams
Automate the work slowing down revenue and operations.
AAI helps service businesses recover missed inquiries, follow up on unclosed estimates, bring previous customers back, and show which follow-ups become booked and collected revenue—without adding more office work.
Find My First Workflow Start with one costly follow-up or admin problem.
Built around your existing toolsHuman review where it mattersClear measurement and support
Managed workflow
Lead follow-up status
1New inquiry arrivesAcknowledged
2Owner and next step assignedRouted
3Estimate remains openFollow-up set
4Result recordedVisible
Response speed
Follow-up coverage
Booked outcome
What improves
Stop letting good work fall through the gaps.
The first system should solve a problem the business already feels—not create a new technology project.
Follow up until there is an answer
Keep unclosed estimates and previous customers from disappearing into an inbox or spreadsheet.
Reduce recurring admin
Connect handoffs, updates, reminders, and reporting so your team spends less time moving information.
See what is working
Give owners a clear view of workflow status, exceptions, response speed, and attributable results.
How AAI works
One workflow, installed and owned end to end.
You keep running the business. AAI handles the design, connections, testing, alerts, documentation, and ongoing management.
01
Review the real workflow
We map where leads, tasks, data, and decisions move today—and where they stall.
02
Install one useful system
AAI connects the tools you already use, adds clear ownership, and tests the failure paths.
03
Measure and manage it
You see response time, coverage, outcomes, and exceptions. AAI monitors and improves the system.
Estimate the value
Is this workflow worth fixing?
Return on time investment (ROTI) compares the value of time recovered with the cost to build and manage the system. Calculator outputs are illustrative.
Automation ROTI Inputs
Start with a scenario, then tune the math.
Monthly Time Value
$2,650
31.2 hours saved / month
Annual Time Value
$31,800
First-Year ROTI
2.0x
Estimated Payback
1.5 months
Net First-Year Value
$15,800
Monthly Net After Retainer
$1,650
These estimates are directional and are not a guarantee of results.
Founder and builder
Work directly with Matt Taves.
Matt is the technical and business-facing builder responsible for reviewing the workflow, designing the system, implementing it, and explaining what it is doing in plain language.
Process proof
Before building, the workflow, ownership, data access, exceptions, and success measures are made explicit.
Operational guardrails
Production systems include testing, logging, alerts, fallback paths, and human approval when judgment matters.
Visible results
Reporting shows what ran, what needs attention, and the outcomes that can be attributed to the workflow.
Ongoing ownership
AAI can monitor, repair, tune, and extend the system after launch instead of leaving a fragile handoff.
What work should stop depending on memory?
Describe the follow-up, handoff, report, or recurring task. Matt will identify a sensible first workflow.